You have the option of adding reimbursable expenses to your projects. This might be traveling expenses or service charges. At the end of a project period you can analyze your cost and revenue easily.

If you hit Ctrl+l you can open the reimbursables dialog in Xpert-Timer. This allows you to enter an expense for the running project.

You can choose between an existing template for your reimbursable expense, or you can create your own templates. You can enter the type, price, amount and a description in your template. So if you always use the same expenses, it makes sense to create a template for it. To do so, just click on “Edit”.

The reimbursable category is the name on the invoice item on your invoice, so make sure, you name it accordingly.

If you have expenses that only occur once, you can use the template “Reimb. Expense”. In our example we copied plans and charge the client for 25 copies:

If you want to bill the expenses to your client, make sure the checkbox “Chargeable” is checked. Otherwise the item will not appear on your invoice. In the calculation of the project however it will still be listed. Point to the project settings in order to see the list of the reimbursables:

You can now create an invoice directly from here. Just click on “Bill reimbursable expenses”.